Information for Sponsors

Deadlines

These are the deadlines we have for various items related to sponsorships:

For details, please refer to the relevant sections below.

Please note that the above are hard deadlines. We cannot accept submissions after the listed dates and will not issue refunds in case the deadlines are not met.

Sponsor tickets

Registration process

You will get a direct email with a voucher code for your company. Please hand the code over to your attendees and advise them

  1. to register at europython.eu and then
  2. to purchase a free or discounted sponsor ticket by using the voucher code by July 1st.

You will need to get your sponsor tickets on the registration desk.

The price for conference session passes at the early-bird rate is EUR 395.00 excl. VAT, EUR 425.42 incl. 7.7% Swiss VAT. You can buy tickets at this discounted rate using the voucher codes we provide as part of the sponsor package.

Exhibition

Booths and tables

A booth is a stand with dividing partitions: from 6 to 56 sqm (depending on the sponsorship package).

Booth design

Booths will be included in the sponsor package prices (for packages with booth). We are working with a booth builder to give us nice looking and concise high quality booths for the conference.

The booths will include a big logo of your company. Please send us a vector version of your logo, if you haven't done already.

Exhibition schedule

The exhibition is open during the three main conference days only, from Wednesday to Friday.

Exhibit opening times are: 9am to 6pm on Wednesday and Thursday, 9am to 5pm on Friday.

Please ensure that prominent booths will be staffed during the opening hours. Normal booths need to be staffed at least during the official breaks.

Booth setup and teardown times

Time for setting up the booths will be Tuesday, July 9th, around 15:00 (to be confirmed by the booth builder) and Wednesday, July 10th, 8:00 - 10:00. 

The tear down of the booths will be possible on Friday, Jul 12th, starting at 16:45 (to be confirmed by the booth builder).

Booth designs

Booth building is managed by Congress Center Basel (CCB). 

The following are a few mockups the booth builder has sent us to give you an idea of what the booths will look like. Please note that these designs are not final and still subject to changes.

The table included in the packages is 83cm x 83cm x 75cm and the counter is 103cm x 53cm x 110cm.

 

Silver booth:

Silver_2019.jpg

Includes:

- 3m x 2.0m back wall with graphic
- 1 waste bin
- 1 counter, lockable (note: without graphics)
- 1 bar stool
- 3 spotlights
- 1 power connection 
- 6 sqm carpet

Gold booth:

Gold_2019.jpg

Includes:

- 3m x 2.5m/2.0m back wall with graphics
- 1 waste bin
- 1 counter, lockable with graphics
- 1 bar stool
- 1 square table and 3 chairs
- 3 spotlights
- 1 power connection
- 9 sqm carpet

Platinum booth:

Platinum_2019.jpg

Includes: 

- 3.5m x 2.5m/2.0m back wall with graphics
- 0.5 sqm cubical, lockable with graphics
- 1 counter, lockable with graphics
- 1 bar stool
- 1 square table and 3 chairs
- 4 spotlights
- 1 power connection
- 16 sqm carpet

Diamond booth:

Diamond_2019.jpg

Includes: 

- 6m x 2.5m/2.0m back wall with graphics
- 0.5 sqm cubical, lockable with graphics
- 2 counter, lockable with graphics
- 2 bar stool
- 3 square table and 12 chairs
- 6 spotlights
- 1 power connection
- 30 sqm carpet

Keystone booth:

Keystone_2019.jpg

Includes: 

- 8m x 2.5m/2.0m back wall with graphics
- 0.5 sqm cubical, lockable with graphics
- 2 counter, lockable with graphics
- 2 bar stool
- 3 square table and 12 chairs
- 8 spotlights
- 1 power connection
- 56 sqm carpet

Customization and additions to stands

A booth construction and basic furniture (table, chair(s), power sockets, small wall mounted spotlights, and possibly a locker) are provided by us and included in your sponsorship package if you have booked a package with booth.

If you want to customize the booths, please contact Congress Center Basel (CCB) directly:

Jasna Niederberger
Manager Exhibitions
jasna.niederberger@congress.ch
+41 58 206 30 95

and / or order customizations at this Congress Center Basel (CCB) shop:

CCB online shop

Deadline for all customization orders is June 21st. This is a hard deadline, since the booth builder has to make arrangements to implement these requests for changes.

Reception desk logo

The Silver and higher level booths with counter desk can have a sponsor logo on the desk. Please send this to Congress Center Basel (CCB), if you'd like to make use of this

Dimensions of the reception desk panel: 930mm x 987mm

More details: See the notes below regarding the backdrop images for details on formats.

Contact with Congress Center Basel (CCB):  

Jasna Niederberger
Manager Exhibitions
jasna.niederberger@congress.ch
+41 58 206 30 95

Image delivery: Please see details for background images below.

Deadline for logo submission is June 21st.

Changing the backdrop image

The mockups show example backdrop image, but it is also to provide a custom one. For higher level booths, multiple backdrop images have to be sent (see below). Please ask Congress Center Basel (CCB) for details.

In case you'd like to provide a custom design, please pass the following to your designer.

BOOTH

DIMENSION

Notes

Silver

 2'985mm x 1'995mm

 

Gold

 2'985mm x 2'495mm

 

Platinum

 3'980mm x 2'495mm

 

Diamond

 5'970mm x 2'495mm

 

Keystone

 7'960mm x 2'495mm

 

 

Image submission guide:  Icon Syma - Data preparation for production of graphics (1.1 MB)

Image bleed and safety zones:  TBA

Image sizes: Image files must be produced following artwork sizes including bleed.

File format: ideal types are .TIFF - data with LZW - compression

Resolution of the images: Ideal image resolution in standard 1:1 / 100 dpi at 1:10 correspondingly higher (including = possible losses of quality)

File names: each file must be named after the sponsor.

Contact with Congress Center Basel (CCB): 

Jasna Niederberger
Manager Exhibitions
jasna.niederberger@congress.ch
+41 58 206 30 95

Image delivery: please email to the CCB contact. For larger images, please use a download service such as Google Drive (without sign in) or WeTransfer and send the link via email.

Deadline for order submission is June 21st.

Extra furniture

If you want to rent extra booth furniture, please have a look at the CCB booth builder's web shop.

You can order these from the booth builder directly.

Deadline for order submission is June 21st.

Television sets

Please order these with the CCB.

Deadline for order submission is June 21st.

Dedicated Internet connection

The venue has WLAN in all rooms and the exhibit hall, but if you'd like to have a more robust Internet connection, you can order this from the CCB.

Deadline for order submission is June 21st.

Catering

If you would like to run a small party or get-together at your booth, we can put you in touch with the venue caterer. Please contact us for details.

You can also arrange separate events and parties outside the venue.

Deadline for order submission is June 21st.

Shipping

Shipping and customs handling can be done via Sempex Switzerland.

Contact person: Katrin Witzke, k.witzke@sempex.ch, +49 (0) 172 1872 594

Here the Shipping Guidelines and the Prices Details provided by Sempex. 

Please talk to Katrin for more details.

It is also possible to send material directly to the venue, if you don't need customs processing.

Note: Material WILL NOT be accepted any earlier than one week before the event.

The delivery address is as follows:

Congress Center Basel
MCH Messe Schweiz (Basel) AG
c/o EuroPython 2019 / Foyer 2nd floor
[Exhibitor] / [Stand number]
Messeplatz 21
CH-4058 Basel

EU import services: Please also note that all consignments being shipped from outside Switzerland, must be handled by customs, so you can either use the services from Sempex or instruct your courier to handle customs for you.

Leads

Lead collection

If you want to collect leads at your booth for recruiting purposes or to follow up on product/project inquiries, you can make use of the QR codes we will have printed on all attendee badges.

The QR codes will provide vCard 3.0 records with the name, affiliation and email addresses of the attendees.

You can scan them using most QR reader apps available for mobile phones. The reader apps will typically allow you to store the vCard records in an address book which you can then export to e.g. Outlook or CRM software for use in follow-up emails.

You can also use the leads for prize draws, games, party invites or other attendee interaction ideas.

Recruiting

Mailing list

For your recruiting ad email send the following information to sponsoring@europython.eu:

  • title
  • description (up to 100 words)
  • an url link e.g. to the recruiting ad on your own website.

Deadline for sending in recruiting ad email texts is July 1st. We will send these during the event to the attendees who have opted in to receive job ads from sponsors.

On-site job board

For your recruiting ad on the on-site job-board, please prepare a DIN A4 sheet. You can bring it along and pin it on the board yourself.

Job board web page

All sponsors with sponsorship levels silver and above are eligible for posting a job ad on our Job-board page.

If you are interested in submitting an ad, please send the job ad to sponsoring@europython.eu We will then place it on the website after review.

We will post as many as three jobs per sponsor, but only if the jobs are sent as a single ad text combining all the ads. Please include a short company introduction, the job title, a short job description and a contact address.

Deadline for website job board ads submissions is July 1st.

Recruiting session

The recruiting session will be in the room  Osaka / Samarkand on Thursday, July 11.

The recruiting session will give each sponsor a chance to give a 5 minute pitch, presenting their company and their job offers. Attendees can then go to the exhibit hall to have direct talks with the sponsors.

Please register your interest by sending an e-mail with subject "Recruiting session: Your company name" to sponsors@europython.eu, our sponsors helpdesk, before Monday July 8th, 10:00 CEST with the following information:

  • Name of your company
  • Name of the person giving the pitch for your company
  • Will you be using slides?
  • If you are willing to use slides (1-2 slides), please send us the slides in the same e-mail, within the same deadline. 

Please remember to specify the location of your Booth so that attendees can then talk to you, get information about your business and your job offers, exchange contacts.

Advertisement

Booklet ad page

Our sponsor packages include ad space in the conference booklet. The size of the ad depends on the sponsorship level:

  • Keystone, Diamond: eligible for a two page ad
  • Platinum, Gold: eligible for a one full page ad
  • Silver, Bronze, Patron: eligible for a one half page ad

If you want to get an impressions of a previous year's EuroPython conference booklet, please see the EuroPython 2018 Conference Booklet (PDF).

Please upload the ad as TIFF file using our EuroPython 2019 Sponsor Ad Upload Form, based on the following specification:

  • Full-page size: 19cm wide x 21cm high
  • Half-page size: 19cm wide x 10.5 cm high
  • Print resolution: 300dpi
  • Bleed: 3mm all around the ad
  • Color profile: don't use any specific color profile
  • File format: .tiff
  • Delivery deadline: June 7th

Sponsor blog post

For Diamond and Keystone Level sponsors, we will run blog posts highlighting the sponsor. The communications WG will work together with the sponsor to write this blog post and the post will then be published on our regular EuroPython Blog, which also goes to our Twitter and Facebook account, as well as a few mailing lists.

For the blog post we will request a 2-3 paragraph text from you and ideally a picture we can use on the blog post (if you don't have a picture, we can use your logo as well).

The text should be written to highlight your activities with Python and address a technically oriented audience.

Examples:

  • Promote your sponsored talk / training
  • Highlight a new product you are presenting at the conference
  • Announce a lounge event you are organizing

Please sent the initial draft of the text and the picture to sponsoring@europython.eu no later than June 9th. We will then forward it to our communications WG for editing.

Sponsor feedback questions

Diamond and Keystone Level sponsors may request adding a short list of questions to our feedback form which we will send around to attendees near the end of the conference.

This is great way to get an idea of how well the sponsorship worked out.

The feedback forms are managed by the communications WG. Please submit between 1-3 questions to sponsoring@europython.eu no later than July 1st. We will then forward it to the WG for integration into the form. Questions should be multiple choice, free text or rating questions (1 to 5)

The form will be left open for around 1-2 months after the conference. We will then publish the results on our website and send them to you as well.

Sponsor retweets

All sponsor levels from Bronze up can get a single retweet of one of their tweets to the followers of our @europython Twitter account. Please note that we normally do not retweet tweets from companies, so signing up as EuroPython sponsor is a good way to get a retweet.

In order to get your tweet retweeted, please write to the sponsor helpdesk at sponsoring@europython.eu, mentioning the URL of the tweet to retweet. We will then schedule it for a retweet.

Sponsor tweets

Sponsor levels Platinum, Diamond and Keystone additionally get to suggest a single tweet, which we'll then send to the followers of our @europython Twitter account.

In order to get the tweet scheduled, please write to the sponsor helpdesk at sponsoring@europython.eu, mentioning the tweet text. We will then review it and schedule it after approval.

Bag inserts

The bag insert is included for Silver or higher sponsors. This is to be delivered by the sponsor and will be packed by the EuroPython organizers.

  • Silver and Gold sponsors can send flyers (up to size DIN A4) or gadgets.
  • Platinum, Diamond and Keystone sponsors can send flyers (up to size DIN A4), brochures and gadgets.

If you want to send thicker or larger gadgets, please contact us at sponsoring@europython.eu, since we have to make sure that the bag can hold these gadgets.

Quantity

Please send at minimum 1400 bag inserts.

Delivery

Bag inserts have to be delivered to the FHNW Campus Muttenz by Monday (July 8) before 12:00 CEST to be available for bag stuffing on Monday afternoon.

Bag Insert Delivery Address:
FHNW Campus Muttenz
Martin Christen / EuroPython 2019
Hofackerstrasse 30
4132 Muttenz
Switzerland

IMPORTANT: Please use "BAG INSERT" as indicator on all parcels, so we know that these parcels are meant to be sent to the venue on Monday and opened by us for bag stuffing and notify us regarding the inserts you have sent by sending email to sponsoring@europython.eu so that we know what to expect. Thanks.